bylaws.htm

Section 1. This organization shall be known as the Dixie Senior Golf Association and shall hereinafter be referred to as DSGA and/or the Association. It shall consist of two divisions known as Division One and Division Two, which hereinafter may be referred to as

ct Section 2. The objective of this association is to provide a means for gentlemen to enjoy the game of golf, on a scheduled basis, along with the fellowship that is associated with the game, with emphasis on fellowship.

Se Section 1. Membership in DSGA shall consist of gentlemen of the Middle Georgia Area who are 50 years of age or older and holding amateur status according to the U.S. Golf Association.

Se Section 2. An application for membership must be accompanied by the recommendation of two members in good standing.

Se Section 3. All applications for DSGA membership must be approved by a majority vote of the Board of Directors.

Se Section 4. The number of active members in each Division shall be limited to a maximum of 165, not to include honorary and/or inactive members.

Se Section 5. The membership year will begin May 1^st. and end on April 30^th.

Se Section 6. Annual dues, as established by the Board of Directors and approved by the membership must be paid by May 1^st of each year or membership will be terminated.

Section 7. In order to maintain membership in the Association, each active member must play a minimum of five (5) regular tournaments each fiscal year, unless unable to do so because of some individual circumstance which shall be brought before the Board of Directors approval is granted for continued membership.

Section 1. The membership maintains control of this Association. Day to day operation of the Association will be provided by a Board of Directors elected by the membership. (see Article Four Section 2)

Section 2. The President shall appoint a nominating committee for the purpose of presenting to the membership, candidates for election to the Board of Directors for the next fiscal year. Two of the nominees shall be selected and elected from and by the membership of Division Two. Said nominating committee shall announce their recommendations to the Association membership in March. The election of Board members will be held, if possible, at the April golf outings, by both the Division One and Division Two memberships, respectively.

Section 3. Election of the Board of Directors will be held during the month of April. All duly elected candidates must receive a majority vote of their respective Division membership and will assume their duties May 1^st.

Section 4. No member of the Board of Directors shall succeed himself unless by a majority vote of their respective Division membership.

Section 5. The respective Division membership may request a special election at any time to replace any or all of the Board members from their Division. The request for said special election must be supported, in writing, by a majority of said Division members.

Section 6. Any member of the Association shall have the right to attend any meeting of the Board of Directors, but shall not have any voice and/or vote at said meeting.

Section 1. The Board of Directors will be composed of four officers as follows: President, Vice President, Treasurer and Secretary, and four Directors-at-Large. Two of the Directors-at-large must be from the membership of Div II. One of the Directors-at-large from Div II will also serve as the Tournament Director for Div II.

Section 2. The Board of Directors will act as the governing body of both divisions of the Association. (see Article Three Section 1.)

Section 3. The Board of Directors shall interpret and apply all matters relative to the by-laws. They shall establish overall policy of the Association. They shall fill all vacancies which may occur in the membership or on the Board of Directors, between elections. They shall hear any complaints and render a decision which will be final, unless an appeal is made to the membership.

Section 4. The Board of Directors is empowered to take actions deemed necessary to conduct the day to day operation of the Association.

Section 5. Meetings of the Board of Directors shall occur at least once per quarter and shall be called by the President or the Vice-President. Any member of the Board of Directors, with the concurrence of two additional Board of Director members, shall have the power to call a meeting at any time they deem it advisable.

Section 6. A minimum of five members of the Board of Directors must be present at any Board of Directors meeting to constitute a quorum to transact business.

Section 7. Minutes of each Board of Directors meeting will be properly recorded in the Association records.

ARTICLE FIVE

Duties of the Officers

Section 1. President

A. The President shall serve as the chief executive of this Association and serve as the presiding officer at all meetings of the Board of Directors and the membership. He shall execute bank signature cards. He shall appoint committees deemed necessary and approved by the Board of Directors. He will be available to all committees to assist in any capacity needed.

B. Either the President, the Treasurer or the Vice President may sign checks drawn against the Association bank account.

C. The President shall prepare a newsletter each month and forward a copy to each member. The Newsletter will contain, but not be limited to, the names of winners of the last outings, details on upcoming events and any other information that may need to be provided.

D. The President shall receive all applications for membership, maintaining a roster of same. The roster and applications will be marked with the date and time applications were received by the Association. He will Determine the accuracy of applications and that the applicant meets all requirements for membership, submitting said applications to the Board of Directors for approval, subsequently advising applicants of the decision of the Board of Directors.

Section 2. Vice President

A. Shall assume all duties of the President in the absence of the President.

B. May serve as DSGA I Tournament Chairman and also Chairman of the Golf Rules Committee for the Association.

Section 3. Secretary

A. Shall keep minutes of all meetings of the Board of Directors and membership meetings of the Association.

B. Shall be the keeper of all written documents pertaining to the operation of this Association.

C. Shall maintain a membership list with address, phone number, birth date and wife’s name and any other information needed for the operation of the Association.

D. Shall be the keeper of the Association by-laws, up-dating same as changes are authorized.

Section 4. Treasurer

A. Shall be responsible for the receipt and distribution of all funds of this Association.

B. Shall keep accurate books of account showing all receipts and disbursements of this Association. Shall maintain all bank accounts and shall deposit all funds that come into his hands as expeditiously as possible. He shall submit a financial report to the Board of directors each quarter.

C. Shall collect the annual dues as authorized by the Board of Directors and approved by the membership and maintain accurate records of same.

D. Shall, within a reasonable time (not later than seven days) after the completion of an event, submit a complete written report to the President. Report will include, but not be limited to, the number of participants, revenue generated, a breakdown of expenses incurred and a final figure of profit or loss.

E. The Treasurer is responsible for receiving entry fees for all of the Association’s events, maintaining a record of fees received, depositing said fees at the appropriate time in the Association’s bank account and informing the appropriate Tournament Director of all members paid on at least a weekly basis. The last week before a tournament this information should be passed on to the Tournament Director daily.

A. Tournament Directors shall be responsible for developing an annual schedule of events for their division of the Association for approval by the Board of Directors. This will require locating courses and negotiating the date, time, and fees for all tournaments, locating and negotiating eating facilities and fees for those events when meals are included. In general, making complete arrangements for all of the Association’s events for their division.

B. Tournament Directors shall maintain a written, concise record by name of participants for each Association event. A composite report of the membership each year, shall be prepared following the March tournament showing how many Association events were participated in by each member.

C. Tournament Directors shall inform the President of the winners in each division and category as soon as the winners are determined, so this information can be included in the next newsletter.

Section 6. Directors-at-Large

A. Shall meet with the Board at all Board meetings with voice to be heard and full voting rights.

B. Shall assist the officers in making plans and decisions effecting the operation of the Association.

C. Shall assist the Tournament Directors as needed in conducting all tournaments.

Section 7. Board of Directors Members

A. All Board members shall serve at the pleasure of the membership. They should keep in close contact with the membership and be aware of any complaints which need to be addressed at Board level.

ARTICLE SIX

Standing Committees

Section 1. Tournament and Golf Rules Committee

A. The Vice President will serve as the Chairman of this committee.

B. The committee will be made up of the tournament directors for both divisions and may include other members of the Association as deemed necessary by the Board.

C. The Tournament Committee will be responsible for planning, scheduling and conducting all golf outings. This committee is empowered, with the approval of the Board, to solicit assistance from any member of the Association in order to meet their responsibilities.

D. The committee will provide to the Board of Directors a planned program of events for the year. The program can be in general terms but shall be updated when final plans are developed. Plans for each subsequent year should be complete by October 31st.

E. Shall develop a written plan for notifying all members who are registered participants of an event that will not become a reality for whatever reason (rain, course conditions etc.)

F. Shall determine the rules for which all tournaments will be governed and render a decision on any violation(s) of same.

ARTICLE SEVEN

General

Section 1. TREASURY. The Association will maintain a minimum level of funds. At the end of the Association year, excess funds will in some manner, as determined by the Board, be returned to the membership.

Section 2. CHANGES TO THE BY-LAWS. Proposed changes to these bylaws shall be approved by a majority vote of the Board of Directors. The proposed changes must then be presented to the membership and approved by majority vote in order to become the Official By-Laws of the Association.

Section 3. PARING ARRANGEMENTS. As written in the objective statement (ARTICLE ONE, Section 2) enjoyment and fellowship are foremost. Enjoyment and fellowship are achieved through different means, depending upon the desires of the individual member. In order to arrive at some measure of equality, relative to pairings for Association events, those members who desire to play together will be granted this privilege. A form provided by the Association must be completed showing the names of those who desire to play together (minimum of 2, maximum of 4) along with the signature of each person listed thereon. The Tournament Committee will ensure that these pairings will be made, to the extent possible, for those participating in a given event. If less than four persons, listed in a pairing request are participating, the Tournament Director for the outing will assign other members, as necessary to make a foursome. All other members, not completing a form, will be randomly selected for pairing by the appropriate Tournament Director.

Section 4. AWARDS. The DSGA Division I and Division II Tournament Directors will keep a record of the winners. Winners in tournaments will be awarded a credit with the amount determined by the order of finish. Credits for First Place will be $20, Second Place will be $18, Third place will be $16, Fourth place will be $14, Fifth place will be $12 and Sixth place will be $10. In case of ties for any of first five places, the money will be combined and divided equally for the tied places. If there is a tie for Sixth place, the winner will be determined by Progression from Hole number one. Credits will be recorded and the winners should apply their credit toward the entry fee for a tournament. The credit must be applied to a tournament held within the same Division in which it was won.

Section 5. PACE OF PLAY. Slow play is a problem throughout golf. In the event slow play becomes an issue within the Association, the following procedure will be implemented.

When it is determined a foursome and/or player is guilty of slow play the following steps will be taken:

3^rd Time: Offender(s) will be suspended from participation in the next tournament.

Section 6. RULES OF PLAY. In general, the Association events will be played under the USGA Rules of Golf, except where the Tournament Director determines that local rules supersede.

Section 1. All matters of order and procedure not specifically provided for in the by-laws of this Association shall be governed by Roberts Rules of Order.